About Arbolus

Arbolus connects Private Equity Investors and Consultants with subject matter experts across industries for research, enabling seamless knowledge exchange via a digital platform.

Since 2018, we’ve been reinventing the expert network industry with a tech-driven approach, helping clients gain deeper insights while empowering experts to monetize their expertise. More agile and innovative than legacy networks, we stand out with an AI-powered platform, custom-sourced experts, and first-to-market tools like Canopy video Q&A.

Headquartered in London, Arbolus is a venture-backed scale-up with over 170 employees across five global offices in Barcelona, New York, and Gurgaon. Recently, we secured a $20 million Series B funding round to fuel our U.S. expansion and advance our mission: to make human knowledge digital and widely accessible.

As we prepare for our planned expansion into Costa Rica, we are building a strong foundation for future growth. This role, based in San José and hired through our Employer of Record partner, is part of the preparatory phase supporting this exciting next chapter.

About the role

We are seeking a Legal Manager to join our Costa Rica team. This role will focus on contract management and execution, ensuring agreements are drafted, negotiated, signed, and tracked efficiently. You will also support compliance with Costa Rica’s free trade zone requirements and assist with HR-related matters in Costa Rica and the U.S.

This is a new and exciting hands-on, operational role where you will own the end-to-end contract lifecycle and act as a bridge between our Costa Rica office, U.S. operations, and the global Legal & Compliance team based in Barcelona, Spain. Arbolus serves clients globally.

Key responsibilities you will be in charge of

Contracts Management & Execution (ESSENTIAL)

• Own the global contract lifecycle: intake, drafting, review, negotiation support, approval, signature, storage, and renewals.
• Coordinate with the Data Privacy and Operational Compliance teams where necessary.
• Maintain and update contract templates, playbooks, and approval workflows.
• Track contractual obligations and deadlines, ensuring internal teams meet requirements.
• Proficiency using Hubspot, PandaDoc (or similar software).
• Support business teams in partnership agreements, vendor contracts, and client services agreements.

Compliance & Operational Support (HIGHLY DESIRABLE)

• Ensure compliance with Costa Rica free trade zone regulations and other local requirements.
• Coordinate with external advisors where specialist input is required.
• Support the global Legal & Compliance team in implementing internal policies and procedures.

HR Support (HIGHLY DESIRABLE)

• Prepare and review employment agreements and HR documents for the Costa Rica office.
• Be the main responsible for all HR onboarding and offboarding-related tasks.
• Assist the global HR team with employment contracts and policy updates in Costa Rica and the U.S.
• Act as the local point of contact for all HR related matters in North America.
• Work with external counsel for complex employment law queries.

Collaboration & Communication (ESSENTIAL)

• Act as the local first point of contact for contract and compliance queries.
• Provide clear updates to business stakeholders on contract status and legal processes.
• Escalate high-risk or complex matters to the VP of Legal & Compliance.

Requirements to succeed in this role

• Bachelor’s degree in Law, Business Administration, or related field.
• 3–6 years of experience in contract management, legal operations, or corporate legal support.
• Strong background in contract drafting and contract lifecycle management.
• Knowledge of the Costa Rican legal framework (free trade zone regulations preferred).
• Familiarity with HR/employment law processes in Costa Rica; U.S. exposure a plus.
• Excellent organisational skills and attention to detail.
• Fluency in Spanish and English (written and spoken).
• Comfortable working across time zones with international teams.

What we offer

• Competitive salary.
• Private health insurance.
• Top-notch equipment to make our work efficient and smooth.
• Free coffee, tea, and snacks to boost our energy during the day.
• Regular social activities are managed by our local Social Committees.
• Office lunch voucher twice per week.
• 70% discount on your parking expenses.
• Access to the LinkedIn Learning Platform.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Arbolus is committed to providing reasonable adjustments for qualified individuals with disabilities, in our job application and/or interview process. If, due to a disability, you need assistance or adjustment in completing your application please email us at talent@arbolus.com. Please put "Reasonable Adjustment" in the subject line and provide a brief description of the type of assistance you need. Please note that this inbox is not monitored for application status update requests.

We are unable to sponsor or take over sponsorship of an employment Visa at this time. All job applicants must be authorised to work for any employer in the country where the position is indicated to be based.

Department

Legal & Compliance

Role

Legal Manager

Locations

Costa Rica, San Jose

Remote status

Hybrid